Download All Emails from the Outlook Web App

Saving emails locally from the account is a common task we all have at some point wanted to do. Considering all the requirements we have come up with the perfect approach to download emails from Outlook Web App.

Outlook Web App(OWA)
It is a powerful web-based email client that allows you to manage and organize data in a Microsoft Exchange email account from any device with an internet connection. With the Outlook Web browser account, you can access emails and other productivity tools from anywhere at any time. It is one of the most commonly used email clients within the IT industry.

Therefore, many users want to download Outlook Web App emails to the system for certain reasons. We will discuss the different methods to download emails from the OWA account.

Here’s Why Users Want to Download Emails from Outlook Web App

Before we dive into the specifics of downloading and saving Outlook Web emails, it is important to understand why others also want to do so. Here are a few of the common reasons:

• Security: By creating a local copy of your emails, you can ensure that the data is safe within the system. Even if the account is compromised the data will be stored securely.
• Compliance: Many industries have strict regulations regarding data retention and archiving. Downloading your emails can help you comply with these regulations.
• Data Migration: If you're switching to a different email provider or archiving your emails for personal use, downloading them is a crucial step.
• Offline Access: Having a local copy of your emails allows you to access them offline, which can be useful when you're travelling or experiencing internet connectivity issues.

Different Methods to Download Your Outlook Web Emails

As we are discussing the approaches to extract multiple emails from the Outlook Web, it should be clear that OWA does not offer a direct "Download All" button.

*Method 1: Manually Download Individual Emails from Outlook.co
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1. Login to Outlook Web Account using the credentials.
2. Go to the emails you want to download.
3. Right-click on the email and choose the download button.
4. Save emails as a *.eml file format.
5. Use the print option to print emails as PDFs.

*Method 2: Use the "Forward" Function
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1. Choose the emails you want to download.
2. Click the "Forward" button.
3. Send the emails to the personal email address.
4. Then, access the email account and download the forwarded emails as attachments.
5. Limitations: The above methods can be used when you need to save one single email at a once.

Method 3: Expertise Method to Download Emails from Outlook Web App

Use the Outlook.com Backup Software to Download multiple emails from OWA without the need for any additional support. With the software’s advanced approach, we can extract selective emails from the account.

How to Download Outlook Web App Emails?

1. Start the software after getting the desired version of the tool.
2. Enter the Outlook.live.com ID and you will be navigated to the MS browser.
3. Click on the accept button to initiate the process.
4. Choose the required emails from the list using the check box.
5. Select any desired saving option from the list.

1. Use the filter option to download Outlook.com's selective emails in batches.
2. Press “Start Backup” to save all emails locally.

Why Using the Expertise Method is Better than the Manual Methods?

While manual methods can be effective for downloading single files, they become increasingly daunting when the number of emails grows.

• Efficient and Instant: It can download entire mailboxes all at once, saving time. With the advanced technique, users can choose multiple folders and then download all emails at once.
• 100% Accuracy: It minimizes the risk of errors that can occur during manual downloads.
• Flexibility: With the tool you can use to filter emails based on date, sender, recipient or keyword allowing you to download only the required emails.
• Multiple Saving Options: You will get multiple saving options for the users running from document to email file format.

Conclusion

We have included the most common and the most advanced method to download emails from the Outlook Web App account. You can use the method as per the requirement i.e., the manual method to download a few files and the automated/Expertise method to batch download OWA emails at once. By the steps outlined in this guide, users can export emails from Outlook Web App to hard drive without any limitations.

Frequently Asked Questions

*Q) Can I download all my Outlook Web App emails at once?
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A) Yes, you can download multiple emails from the Outlook web app at once without the need for any external support.

*Q) How can I manually save some important data from my Outlook Web App?
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A) You can manually download emails by either using the download option or using the most advanced software to download all the emails from OWA.

*Q) Is it possible to download specific folders or emails from Outlook.live.com?
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A) Yes. If you use the software mentioned here, it has the option to filter and then download the desired files.