Entrepreneurs are busy people, hustling from one task to another, jumping between tasks and meetings. These kinds of constant work switching drains their energy faster and leaves them unproductive for a long period of time, Time they dont have that much. In a Quartz’s magazine article[1] Olivia Goldhill mentions a research done by University of California Irvine, when people are interrupted, it typically takes 23 minutes and 15 seconds to return to their work, and most people will do two intervening tasks before going back to their original project.Thus the works that needed to be done should be planned in a proper way.
In today’s self help trend many productivity guru’s mention lots of ways to become productive but most of those hacks, tricks are based on few pillars that are the base of being productive in what we do. Without a good base no high rising building can stand like that without proper investment of effort and energy in proper places being productive becomes much harder.
Pillars Of Productivity:
All the productivity systems are rising high based on these 4 pillars.
1.Time Management
2.Task Management
3.Task Prioritization
4.Focus / Concentration Management
I will be discussing tools that will help you to use these pillars to have strong and productive works.
Trello for Task Management:
Trello is a kanban style application that gives you a complete overview of all the tasks that are needed to be done. Gives a broad view on where the tasks are currently and what’s the progress.
Toggl for Time Management:
Toggl is an app you can use to track time spent on tasks, as well as manually add entries. Keep your entries organized by team, client, project, or tag. Add notes to the description so you can recall what you were doing at a later date.
Task Prioritization Matrix:
Instead of pointing to any app I would introduce to you if you haven’t seen it already and that is Eisenhower Matrix. Here Eisenhower explains a framework to choose a task to work on which is both urgent and important first then urgent and not important then not urgent but important and then neither urgent nor important.
Forest for Focus Management:
Here I am going to introduce an app named Forest. With sleek and simple UI and functionalities this app offers the most important feature and that is managing your focus using Pomodoro technique. Which is basically a system of working for a certain period of time and taking a short break. This helps to sustain mental energy to do long periods of focused works.
These 4 pillars along with the tools to practice and implement them, will help you become more productive in most forms of work that requires intense focus and task and time management skills.
References:
1.https://qz.com/722661/neuroscientists-say-multitasking-literally-drains-the-energy-reserves-of-your-brain/
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