A simple focus time framework

Switching from an individual contributor (IC) to becoming a manager is quite a shift for a developer. Apart from handling different tasks, it also means you've got to be excellent at managing your time.

Transitioning from handling different tasks each week to taking on a broader range of responsibilities is a significant shift. Instead of focusing on development, code reviews, DevOps and being on call, you'll find yourself responsible for a wider variety of tasks.

This shift can be particularly challenging if you're used to the focused, uninterrupted time of a 'Maker's schedule' (Paul Graham) as managerial roles often involve more meetings and diverse tasks that can disrupt concentrated work periods.

With more meetings and responsibilities, it can sometimes be tough to stay on track.

I propose a straightforward time management framework, we'll call the "Weekly Focus System" to help you manage your time effectively:

1. Begin by scheduling a meeting with your direct manager to clearly define your role. Together, discuss "What success looks like" (credit to Gilad Naor).

1. Categorize your responsibilities into specific activities and assign each one a label (Technical = T, Product & Business = PB, Management = M).

2. Allocate a percentage of your time to each activity. (50% T, 20% PB, 30% M)

1. Break down each activity into sub-task and list them in order of priority from left to right. For example, if 40% of your time is dedicated to Technical tasks, break them like this: [Code Review, Tech Design, Code, DevOps].

2. Create a table with N rows and 2 columns, labeling them as Activity and Time.

3. Fill in the table as follows:

• For each activity, note the time needed for a focused work block.

• Determine the number of blocks required, specify the days, and calculate the total (e.g., "Code Review" 2h Mon, Wed => 4h).

• Make sure the total time in the table doesn't exceed your planned weekly working hours.

1. Transform the matrix into recurring and actionable time blocks on your Google Calendar.

1. Commit to this plan, give it a try, and adjust it iteratively as needed.

That's all there is to it!