How do I organise the documents on my company MacBook

In the past days, I got the new company MacBook M1 Max to replace another old MacBook. Again I have to organise and synchronise my documents, softwares, and projects. Sure, many different configurations.

Yes, I know there is the fastest way to synchronise two MacBooks via iCloud or time machine. But sometimes, I do not really do a 1🔛1 clone between two laptops. Because I prefer to have a fresh and clean start on the new machine. So my favorite way is to use the company certificated cloud solution "OneDrive" to synchronise my documents.

1. create a good structure to archive the documents for cloud storage

organisation

I manage all files related to the company organisation and HR management.

conference

I manage all documents including slides, books, talks, screenshots, which are related to the conferences, workshops.

side-projects

I did some side-projects in the company innovation hours. Besides the project source codes, there are some mind-maps, project planning, documentation, articles, which are related to those projects, but are fit for code repositories. I would like to put them here.

software

Some extension and software, which I build by myself.

book

Here is the home of all my Ebooks, and PDFs.

automators

I use a lots automators for MacOS, which can be used to do a batch of tasks for my daily work. For example: I wrote an automate to open automatically the editor dev.to to write a new article in a second.

presentation

I do a lots of presentations for internal coaching for our junior developers. I download some presentations from the others to learn some new stuffs from them. Here will be the good place for all of them.

private

as shown in the name, there are some private document, such as my certificates for Agile ScrumMaster, Agile Developer, and so on.

work

In this folder, I manage all the documents which are related to the working projects at the company.

learning

I have collected some learning stuffs, such as tutorial videos for golang, symfony, rust. I would like put them here in this learning area.

2. create a synchronisation plan

I configured cloud driver OneDriver to synchronise my documents folder. But I excluded the following folders:

• software: some of them are too large
• learning: most of tutorial videos are large than 800MB

3. Synchronise the documents to the new MacBook

It takes about one hour to have all the documents synchronised from OneDriver. I chose the lunch break to start the synchronisation. It will never affect my work and in the mood.😀

I would like to write another article soon to share my experience and I wanna show you how I installed the software packages on my bland new MacBook.