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Jose Rodríguez
Jose Rodríguez

Posted on • Originally published at

How to Use Todoist to Supercharge Your Productivity

In the fast-paced world of productivity, managing tasks efficiently is not just a necessity but a game-changer. Todoist, a comprehensive task management tool, offers a robust platform to organize your daily life and work. Whether you're a seasoned productivity enthusiast or just starting to explore task management tools, Todoist can streamline your workflow and help you achieve your goals with greater ease. Here's a step-by-step guide on how to leverage Todoist to enhance your productivity.

Getting Started with Todoist

First things first, create a Todoist account and familiarize yourself with the interface. The platform is intuitive, allowing you to add and complete tasks from any device. Begin by pressing the "+" button, type out your task, and hit "Add task" to save it. Make this a habit every time a new task pops into your head, ensuring nothing gets lost in the shuffle.

Organize Your Tasks with Projects

Todoist allows you to create projects for everything from a single to-do to major goals involving multiple tasks. To start a new project, navigate to the bottom of your project list, click "Add project," name your project, and start adding tasks. This feature is particularly useful for grouping related tasks, thus keeping your workspace clutter-free and focused.

Master Scheduling with Due Dates and Recurring Tasks

Setting due dates is straightforward in Todoist: simply type the date into the task field, and Todoist will automatically recognize and schedule it. For tasks that recur, such as weekly meetings or monthly reports, set a recurring due date (e.g., "every Friday") to keep track of them automatically.

Prioritize Tasks with Priority Levels

Todoist offers four priority levels, with p1 being the highest. Assign a priority to each task to ensure you're focusing on what's most important. This feature helps you visually differentiate between tasks and manage your energy and time more effectively.

Stay on Top of Your Tasks with Reminders

Never miss a deadline with Todoist's reminders. You can set them to trigger at specific times or when you're at a certain location, ensuring that you're alerted exactly when and where you need it. This is especially useful for time-sensitive tasks and appointments.

Utilize Labels and Filters for Finer Organization

Enhance your organization by tagging tasks with labels such as @email or @15_minutes. This allows you to find tasks quickly based on context or the time they require. Use filters to view only the tasks that meet certain criteria, like those due within the next three days or assigned to a specific person.

Collaborate with Ease

Share projects and delegate tasks to team members or family. Todoist's collaboration tools allow everyone to stay updated and contribute in real time. This is particularly useful for team projects, household chores, or planning events with friends.

Integrate Todoist with Other Apps

Todoist integrates with over 100 apps, including Google CalendarDropbox, and Zapier. This connectivity allows you to pull in information from various sources, ensuring Todoist acts as your central hub for all task-related activities.

Review and Adjust with Productivity Tools

Use the Productivity view to track your task completion trends and adjust your goals accordingly. Todoist also features Karma points to gamify your productivity, providing incentives to keep your task completion streak going.


Todoist is not just a tool for managing tasks --- it's a comprehensive system designed to optimize your productivity and declutter your mind. By integrating Todoist into your daily routine and utilizing its full range of features, you can transform the chaos of a busy life into a structured path to success. Start small, explore its features, and gradually build a productivity system that works uniquely for you.

Ready to take your workflows to the next level? Explore a vast array of To-do list apps, along with their alternatives, at Productivity Directory and Read more about them on The Productivity Blog and Find Weekly Productivity tools on The Productivity Newsletter. Find the perfect fit for your workflow needs today!

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