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What is your best way to manage emails?

Shahed Nasser on April 14, 2022

Emails become harder to deal with time. A lot of emails get lost among spam or other more important emails. How do you manage your emails? Do you ...
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Neil Syiemlieh

Last July I had 13000 unread emails. So I just declared email bankruptcy and decided to manage emails better like this:

  • Now I archive all read emails
  • Unsubscribed from all useless promos and newsletters
  • Use labels and colour code them.
  • Create filters that will automatically label new emails based on the sender/content/etc. Really helps with shopping/transaction receipts.

Since doing this I've managed to keep my inbox smaller than 10 emails or so for the last 9 months!

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hidden_dude

I declare bankrupcy regularily at least a few times of year.

My email credit is terrible.

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Shahed Nasser

Wow 13000! That would’ve cause me so much anxiety 😅 Good job reducing it down!

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Jon Randy 🎖️ • Edited

I have never understand why people think this is difficult, or a problem. I use Gmail, and a few labels. I rarely receive more than 10 emails per day. The spam filters are fantastic and rarely get anything wrong. The only problem with Gmail is the shitty interface, but I use the 'Inbox Reborn' extension to make it more tolerable (I still cannot understand why Google discontinued Inbox... by far the best email client ever)

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Shahed Nasser

Gmail is good but when you work with different types of people or in different types of tasks things can get messy. I struggle with this mostly in my personal email actually rather than my work email 😅

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Nicklas Gellner

I use Super Human, it increased my email productivity by 80%!

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Shahed Nasser

Will check it out!

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Coding Bugs

I searched in the past for this as well, and found an strategy following this classification: urgent for emails to be answered today, todo for emails to be answered in 5 days, more info for emails to be answered by customers or any other person, and, finally, archive for the rest of the emails. This is just a way of doing things and was really successful a few years ago, now, my responsibilities changed and I'm added labels for different clients too.

It is just one way of doing things.

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Shahed Nasser

Seems like a lot of people use the archive strategy

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Shahed Nasser

Sounds like a good strategy!

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spiritupbro

i delete all my email but i keep one important email

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Andrew Baisden

I flag the ones I want to revisit and when my inbox becomes to bloated I go through everything and reach inbox zero.

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Stephane Paquet

One word: Hey! (hey.com).

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Pramit Marattha

Wooow! There is a "tool" for everything ! 🤣