Follow these steps to create a backup of your emails using an older version of Outlook:
1. Open Outlook and Link Your Google Account
- Launch Outlook on your computer.
- Link your Google account if you haven’t already.
- Ensure your account is completely synced so all emails and folders are visible.
2. Navigate to the Import/Export Option
- Click on the File tab located in the top-left corner of the screen.
- Select the Open & Export option from the menu.
- Choose Import and Export (the third option) to launch the wizard.
3. Use the Import/Export Wizard
- When the wizard opens, select Export to a file and click Next.
- Choose Outlook Data File (.pst) from the list and click Next.
4. Select the Email Account for Backup
- Choose your email account from the list of folders.
- Ensure that the Include subfolders option is checked so all folders (e.g., Inbox, Sent, Drafts) are included.
- Click Next.
5. Save the Backup File
- Select the location where you want to save the backup file.
- Choose a file name and ensure the option Replace duplicates with items exported is selected.
- Click Finish.
6. Set an Optional Password (If Needed)
- You may be prompted to set a password for the .pst file. This is optional but adds an extra layer of security.
- Enter a password and click OK (or leave it blank and click OK to skip).
Your emails are now successfully backed up in a .pst file, which can be used for restoring your emails in the future. Make sure to store the backup file in a secure location!
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