Cover image for How do I organize my work day (+Tools)

How do I organize my work day (+Tools)

gugacavalieri profile image Guga Cavalieri ใƒป2 min read

Every day, before getting into work, I always take 5-10 minutes to plan my day. That involves listing all the tasks that I want to get done in:

  • The current sprint at Kudos
  • Personal errands
  • Home tasks
  • Any hobby (music, reading, podcasts...)
  • Any other thing that is on my mind

And here it's how I do it!

First things first (The magic tools)

1. ElementaryOS

I have to say that I am a fan of Linux and especially a big fan of ElementaryOS. It looks incredibly beautiful and it is so easy to use that I don't feel like using any other OS these days.

2. Planner

And by using ElementaryOS in my day-to-day work I came across a task manager called Planner.

Here are some features that I find very very useful:

  • Put each task into its project (Work, Personal, Home)
  • Set subtasks to each task
  • Create recurring tasks
  • Set deadlines
  • Cloud Sync if I need to access it from my phone (Todoist)
  • Most important: List all the tasks that are due to Today ๐ŸŽ‰๏ธ ๐Ÿš€๏ธ

My Planner

How I use it

Simple as that: Before starting my day I open "Planner" and write down everything that I need to get done by the end of the day.

As the tasks get done I check them off the list and if something does not get finished I just reschedule it for the next day. That will be the first I will see in the morning when opening my computer.

Try it for yourself

Before starting your day, try taking some time to write down what you need to get done. And it doesn't matter if you are using ElementaryOS, Planner or any other tool. Just write it down because once you do it you feel like you just committed to something.


If you don't use ElementaryOS or Planner here are some tools to achieve the same effect:

What other tips do you have to plan/organize your daily routine?

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Guga Cavalieri


Software Engineer @ Kudos linux and open-source software enthusiast ๐Ÿงก contributor @freeCodeCamp โ›บ


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That's definitely what a true lover of eOS would say! And I must say if any person get used to eOS than it's very hard to move to other distro but I did that and I'm using KDE Neon since a year and it's definitely a better step in case of battery and RAM usage...I highly recommend KDE Neon! And yes Toggl is also best for planning your work, it gives a weekly stats on your mail too so I guess you should give it a try!


Thanks for sharing Shivani!

Yes, unfortunately, eOS its based on Ubuntu and they also prefer a more 'stable' distro approach, but sometimes that means not receiving some GNOME3 updates related to performance and stuff ... They are still using the X11 window manager and from the last time I checked it was causing some memory leaks with GNOME :(

I will definitely try KDE Neon ... I hear a lot of people saying how KDE has evolved and I am curious to give it a try! Don't know If I will be able to live without my native desktop planner app tho ๐Ÿ˜๏ธ


I know, I understand that eOS really holds it's user very tightly and it's so user friendly no one wants to switch to other distro but ya, we only finds the best after experiments ๐Ÿ˜‰.


Since you are into this sort of thing, would love to get your opinion of our product Uclusion as an alternate way to communicate asynchronously and organize a Sprint. We launched recently and are looking for guidance from productivity enthusiasts like you.


Thanks for sharing. I will definitely take a look :)


I use Notion to track all my tasks..


Hey Amlan! Thanks for sharing!

Oh, I thought Notion was more 'documentation oriented' ... Do they have a new feature for tracking tasks?

I would love to try it out :)


Yep you can create and track your tasks by using one of the pre defined templates or create your own.


Am a big fan of Microsoft ToDo.


Hey Visakh! Thanks for sharing!

Are you on Windows? I bet Microsoft ToDo must have a desktop app right?


Thank you for sharing. For me, I work on Fedora, with Trello to manage tasks and regular notes. I also use Google Keep as knowledge base and StackEdit for longer contents.


Thanks for sharing Dong!

I have used Trello a lot but I must say that I now prefer eOS + Planner because of its simplicity :)

But Trello is definitely a great great tool!


I would recommend to take a look at trello, I loved it so much


Thanks Mohaned! Trello is definitely a great tool ... Wish they had a Desktop App/PWA...