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Discussion on: How do you set up a new board on trello or similar for a project ?

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dennmart profile image
Dennis Martinez

I used to have add more lists like "Wishlist" or "Research" but I found that the more lists I had, the more unnecessary and useless things I would dump into the board. Eventually my board would get out of control and my anxiety over the project would skyrocket.

I found keeping the bare minimum ("To Do", "In Progress", "Done") helped sharpen my focus. I capture other things in a separate place (for me, a Notion page) and move them to my "To Do" list when it's ready and I'm certain I'll work on it.

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victorioberra profile image
Victorio Berra

Do you pay for Notion or just use the free version?

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dennmart profile image
Dennis Martinez

Currently I'm paying for Notion. I've found it extremely useful in the past year, keeping a lot of my personal and work-related plans there. The flexibility it provides has helped me keep things organized better than just about any tool I used before.

The only thing I need to be careful with is using it as a dumping ground for everything. Putting too much stuff makes it difficult to organize and search for what you need the most. The company I work for uses Notion as well and it's really difficult to find anything because of the sheer amount of content everyone has poured into the account.

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victorioberra profile image
Victorio Berra

What do you get out of it that you cant get from Trello (free), Google Keep, and other free services?

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dennmart profile image
Dennis Martinez

Just the fact that I have everything important to me in one service instead of multiple services. It makes it much easier for me to organize and search, and I know where everything is.

You can use all sorts of free services and get more out of all of them combined. Personally, I don't do well having things scattered all over the place. Things tend to get lost and abandoned, or I can't find something when I need it the most.