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Which solution would you choose for your company emails ?

yafkari profile image Younes ・1 min read

Hello everyone,

I hope that you are all doing well !
Me? Just finished my exams, I'm now working on some side projects that begins to become concrete for the first time πŸ₯³
I will speak about it later if you are interested 😁

For one of them, I'm in a stage where I need to have some email boxes with the custom domain I bought earlier.

But that's the first time I need that kind of services, so I was wondering which one of these options should I use:

  • Pay for a server and configure my own mail service (knowing that I have everything on firebase/firestore right now, so I don't need a server at the moment)
  • Pay for a mail service only ($$$ ?)
  • ???

Of course, since the project is only in its early stages, I'm looking for a solution that will save me time and won't cost me too much.

For now, I think 5 to 10 mailboxes will be enough.

If someone have some experience about it, please share with us your secret πŸ˜†

If people can't easily find the information in the comments, I will recreate an article to compile all the solutions that have been proposed to me.

See you in the comments sections and Take Care πŸ‘‹

Discussion (19)

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alessandrojcm profile image
Alessandro Cuppari

Zoho Mail is pretty good, the free plan comes with up to 5 mail addresses and 5gb of storage (I think). Also, there is Yandex, which is like G suite (has storage, calendar, etc) which also offers a free tier, I've used it the past several months and it has served me well.

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Younes Author

Thank you, I will look at it ! πŸ˜ƒ

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Shannon Crabill

Personally, I wouldn't want to config my own mail server, unless you mean creating new email address via your webhosting provider.

If you don't mind me asking, what makes you think you need 5-10 email addresses to start vs 1-2?

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Younes Author

I see... Actually, I was not sure about the number so I thought that it was better too much than not enough πŸ˜… Thank you !

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Corey Thompson

Started moonlighting a year ago and went through this - highly suggest just fronting the monthly fee to pay for g suite or outlook. The $10-12 is month to month and super easy to setup and maintain. The issue with managing your own server - what happens when you want to share files with customer? Now you’ve got to learn to set up a public file sharing app. But you don’t want them to have separate logins for billing and files ? Now you have to learn Active Directory admin. What happens when you decide to change hosts? You have to learn to migrate mail to the new server and all the caveats. It’s a deep rabbit hole.. just overpay the few dollars a month until it becomes an issue of scaling. At that point, paying $20 more / year to get the flexibility was well worth it and you’re able to just roll it into a self-managed when you’re ready to do so.

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Younes Author

Paying is definitely the good solution, thanls for sharing Corey πŸ™πŸ»πŸ˜ƒ

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Wilhelm Erasmus

If you can afford it, I'd say go for G Suite. They are really good but are a bit on the pricey side. Alternatively, as others have suggested, use your domain registrar. If you want to learn about mail servers, setting up your own is fun, but maintaining it is decidedly not, and if you want to run a company, having email up 24/7 and not losing old emails are probably both quite important

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Younes Author

I will look at it, thanks for sharing Wilhelm πŸ™‚

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Erick Ruiz de Chavez

Most domain services / hosting providers come with free email forwarding services that allow you to create "virtual" email addresses; this works perfectly for incoming mails, but if you need to send emails from these addresses then the "free" way becomes a bit harder (although not impossible, with tools like Mailgun).

Zoho Mail has a good service and they have updated their prices and, in my opinion, are very affordable. The free tier gives you 1 domain with up to 5 users, web only (no iOS/Android sync/apps), and the basic plan starts at $1/mo (paid yearly) per user.

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Gokul Kathirvel

I would also suggest Zoho mail service. It's one of the feature rich and affordable mail service I have seen comes with free tier

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Metalicas Calix

Trust this guy

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Younes Author

Okay πŸ˜‚ Thank you !

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Younes Author

Thank you !

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Younes Author

That's very interesting, I will definitely look at it ! Thank you Erick !

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Panagiotis Skarlas • Edited

In my company we use G Suite. It's super convinient to just switch your gmail account instead of connecting to a whole other service, but like others said, it's kinda pricy.

I had the same exact question you had because I wanted somewhere to host my personal email, and I thought about hosting my own mail server on a VPS I have, BUT I decided against that, because if I mess something in the VPS and everything is erased, I lose everything. So because I only needed 1 mailbox, I ended up using my domain registrar's email hosting. They are usually cheap, but they get more expensive with each mailbox.

Although I haven't used them, I have heard good things about namecheap, protonmail and mxroute. Also, in the world of email hosting, when you choose a service, google them for reviews to see if they have a good IP reputation, otherwise your emails might end up in spam. Good luck!

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Younes Author

Yeah it would be a little bit problematic to lost emails πŸ˜‚ For IPs and reputation I hadn't even thought about it, thank you!

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Ben Halpern

I'd personally lean towards paying for a service vs essentially taking on a whole new thing you need to manage that can break, unless you have unique justification for that path.

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Younes Author

I think you are right, I will find a good offer and pay, no need to reinvent the wheel, thank you Ben ! πŸ˜ƒ

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Freddy

Migadu if I couldn't set up my own server. They provide free hosting if you own your domain which is already great, however, the best part is that you can have as many email addresses as you like. At no extra cost. The testomonial on their homepage sums it up. They are also pretty good on both the privacy and security fronts along with being open source.