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Cover image for Sensible Steps for Data Management, Cybersecurity and Disaster Recovery for Beginners

Sensible Steps for Data Management, Cybersecurity and Disaster Recovery for Beginners

ionorah14 profile image Laura O. Tolentino ・3 min read

When you’re a new techie and working from a small office, there’s more to get done than you have time for. Unfortunately, this often means that important tasks fall by the wayside with a plan to get to them eventually – and it just never happens.

However, when a problem does crop up and it’s quite serious, it could derail your business efforts and any plans for its future too. To protect against this possibility, here are some sensible steps connected to cybersecurity, good data management practices, and disaster recovery for newer techies and business owners to follow.

Cybersecurity Basics

When you’re running a small business instead of working for someone else or being alone in a home office, then there are real concerns such as cybersecurity.

Ensuring the company network has solid firewall protection is important. Also, software to protect from viruses and malware is necessary as well. For instance, all email attachments should be automatically scanned before they can be opened. Surprisingly, most backdoor malware still finds its way onto work computers via an email ‘from a friend.’

Staff should be educated on what constitutes good practices for cybersecurity. If you’re new enough to cybersecurity that you’re not clear on it, then a qualified IT consultant should be called in to resolve any teething issues and to provide guidance on security matters too.

Data Management to Stay Safe and Avoid Setbacks

Data must be managed in reverse. This means asking the question of how the business would survive if all the computers were stolen, the main server fried in an electrical surge, the network was hacked with all data infected or intentionally corrupted. This might seem extreme until one of these things happens to your business and you’re then reliant on the steps taken before it did…

Effective data management requires that data is stored off-site to protect from business downtime and data loss. It must be accessible from other locations too, with the correct security credentials.

Data storage through a business cloud provider is a useful step to perform regular backups but also sync files in real-time to a secure business cloud. This minimizes the potential data loss from when the damage occurred back to when the last valid backup was run.

Disaster Recovery

Disaster recovery is all about how the company would make it through a significant loss. These days, that usually revolves around business data, intellectual property loss and so forth.

The company should be able to switch to other laptops, gain access to the company’s online cloud and continue the business operation. Creating systems to this end protects against IT failure and the end of the business entirely due to it. If you think this is unlikely, FEMA reports that 40 percent of companies never reopen up after their business premises suffer significant fire damage.

Whether enabling staff to work from other locations in the event of a fire, preventing hackers from accessing the company’s network or just running regular data backups, these are all crucial steps to take. Neglecting any of them may lead to business failure should they befall you and your business.

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